Job Title: Administrative Assistant

Reports to: Property Manager

Responsibility:

• To ensure that residents who call or come into the office are assisted promptly on a day-to-day
basis.

• Work with and accept assignments from the Property Manager Duties:

• Ensure filing is done in a timely manner.

• Answer the phone in a professional manner and assist callers as much as possible.

• Answer all inquiries based on the company rules and regulations. Refer to the Manager if necessary.

• Maintain a high level of confidentiality when handling resident's personal information.

• Check office emails every day and on a regular basis.

• Open bills and letters received addressed to the company. Refer to the Manager if necessary.

• Prepare the weekly staff payroll and vendor invoices for payment.

• Sort and place clients mail into their assigned mail slots.

• Check inventory level of supplies and inform the Manager to place an order to restock.

• Send emails to residents to notify them of any upcoming events, scheduled maintenance etc.

• Collect maintenance fees and prepare receipts.

• Report all issues and resident complaints to the Manager/Maintenance Supervisor

• Maintain professionalism, courtesy and proper attitude when performing duties.

• Report to work as scheduled. Contact the Manager if for any reason you are late or cannot make it.

• Perform any other reasonable duties assigned by the Manager or the company Board of Directors.



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Details

Job Info

Location: New Providence
Job Type: Full-Time Regular
Salary: $350.00 - $350.00
Specialty: Community Association
Benefits:
Vacation:

Requirements

Degree: BGCSE
Years Experience: 2 - 3
Posted 1 Month ago